WEDDING TERMS & CONDITIONS
All reservations are made subject to the following minimum conditions:
Confirmation, Guest Numbers & Payment
Provisional booking will be held for seven days from the date of booking. C L Catering at Drenagh will not consider a definite booking until the signed Terms & Conditions, and a non-refundable and non-transferable deposit of £1000 has been received. Failing to comply with this will result in the date being released.
C L Catering at Drenagh Ltd has a minimum number of guests which you are guaranteeing payment:
Marquee – 100
House – 60
Minimum numbers – excludes children’s/ photographer/videographer meals.
Final numbers, menus and table plan must be advised to C L Catering at Drenagh Ltd 2 weeks before the event date. There will be no reduction in the cost if numbers are reduced within 2 weeks of the wedding date. Numbers can be increased up to 48 hours from the wedding date and will be invoiced pro-rata – (subject to agreement with C L Catering at Drenagh Ltd). Additional evening guest numbers must be agreed in advance.
Should you make significant changes to the programme or the expected number of guests, C L Catering at Drenagh Ltd reserves the right to amend rates and / or facilities offered.
Once the £1000 deposit has been paid the following payment structure applies:
The final balance of the value of the wedding is due in our account a full 7 working (Seven) days prior to the wedding.
Accommodation is subject to availability and we would encourage reservations to be made as soon as possible to avoid disappointment.
C L Catering at Drenagh Ltd does not assume any responsibility for the damage or loss of any articles left on the premises before, during or after an event.
C L Catering at Drenagh Ltd will make bedrooms available for check in by 3pm. Please note that check out time is strictly 11am.. Should the bedrooms not be vacated by 11am on the day of departure, a charge may be levied by C L Catering at Drenagh Ltd.
3. Cancellation & Amendments
3.1 In the unfortunate circumstances that you have to cancel or postpose your confirmed booking any time prior to the event, the deposit and all prepayments will be non-refundable.
Any cancellation or postponement should be advised to the Management at C L Catering at Drenagh Ltd in writing.
Should C L Catering at Drenagh Ltd, for reasons beyond its control, need to make any amendments to your booking, we reserve the right to offer an alternative choice of facilities.
3.4.1 If part of your booking includes the Moon Garden for your ceremony and or drinks reception, Please be advised that C L Catering at Drenagh Ltd Limited reserves the right to move your ceremony and or drinks reception to another suitable location within the estate, should the weather conditions be deemed unsuitable.
C L Catering at Drenagh Ltd may cancel the booking if:
The booking may, in their opinion prejudice its reputation;
If scheduled payments are not received by C L Catering at Drenagh Ltd by the agreed date.
C L Catering at Drenagh Ltd has an on-going refurbishment programme and reserves the right to change the appearance of certain areas from time to time.
All prices are correct at time of booking and inclusive of VAT at the prevailing rate. Management reserves the right to vary the price and fare.
4. Food & Beverage
4.1 Your chosen menu must consist of a 4 course meal – (one of which includes tea/coffee). As it is beyond our control some options may vary.
4.2 Final guest numbers and menu for dinner must be supplied/confirmed with C L Catering at Drenagh Ltd 2 weeks prior to the date of your wedding. Please see 1.2.1 & 1.2.2 of this document.
4.3 Your final table plan must be supplied to C L Catering at Drenagh Ltd 2 weeks before your wedding.
4.4 Only food and drinks supplied by C L Catering at Drenagh Ltd may be served and consumed on the premises. The only exception is your wedding cake.
4.5 NO food or beverage of any kind (alcoholic & non-alcoholic) will be permitted to be brought onto Drenagh premises or grounds by the clients or any of the clients guests from the outside unless agreed in writing by Drenagh.
4.6 Some of the dishes may contain raw eggs, nuts or traces of nut oil. Please inform C L Catering at Drenagh Ltd of any food allergies prior to confirming numbers & menus.
4.7 Corkage is charged and cost will be notified at your wedding planning meeting. Should you be supplying your own wine and or champagne for toasts and dinner, these must be delivered to C L Catering at Drenagh Ltd 48 hours before your wedding (for chilling purposes); any leftovers must be removed before 10am the following day.
4.8 Should the client not wish to make use of the bar facilities in the marquee, please be advised that a £500 Room hire charge will be incurred.
4.9 Wedding guests shall be served dinner no later than 6pm. Drenagh is not responsible for any demise in the quality of food as a result of times not being adhered to as per your wedding planning document agreed times.
4.10 Alcohol favours for your guests is not permitted at Drenagh.
5.1 Music must finish at 1.00am; Marquee must be vacated at 2.00am.
5.2 C L Catering at Drenagh Ltd reserves the right to approve any external entertainment or activities which you have arranged and cannot accept liability for any costs/damages/injuries.
5.3 Any client engaging third parties to operate within C L Catering at Drenagh Ltd and its grounds (such as DJ and bands) must ensure they have current and adequate public liability insurance in place. Provide risk assessments for all activities conducted on site. Copies of electrical testing certificates and insurance policies etc. must be submitted at least 4 weeks in advance of your wedding date. Non conformance and non submission of the above will result in the right for C L Catering at Drenagh Ltd to restrict access. All entertainers must supply their own equipment & PA Systems.
5.4 Any bands/musicians must comply with the terms stated within public entertainment code of conduct. Levels of noise must be controlled at all times by noise limiters.
5.5 Sky/Chinese Lanterns are not permitted in the grounds of C L Catering at Drenagh Ltd. Fireworks may be permitted if facilitated by a professional company.
5.6 C L Catering at Drenagh Ltd adheres to a strict alcohol policy and we do not serve alcohol to anyone under the age of 18 years. Should any of your party be fortunate enough to look younger than 18 years, ID will be required.
5.7 C L Catering at Drenagh Ltd will not be liable for any failure or delay in providing facilities, service, food and beverages as a result of events outside its control.
5.8 Hazardous or dangerous items may not be brought into C L Catering at Drenagh Ltd without prior permission.
5.9 We permit garden games, as long as the grounds are not damaged. Any damages will be charged.
5.10 C L Catering at Drenagh Ltd reserves the right to close the bar and terminate the music should the situation demand it.
6.1 You are responsible for any damage caused at C L Catering at Drenagh Ltd or any of its fixtures and fittings or any part of the grounds. The cost of repairing any damage during the wedding/event will be added to the final account.
6.2 For us to provide you with our usual high standard of service, the pre-arranged timings must be adhered to. Time of arrival, reception and sit down time must all be agreed in advance at the wedding planning meeting. C L Catering at Drenagh Ltd will not be held responsible for service or food quality if the agreed timings are not adhered to.
6.3 Children are welcome at C L Catering at Drenagh Ltd. In the interest of health & safety and courtesy to other guests, children under the age of 16 years must remain seated and supervised at all times especially during meal service. It is recommended that small children vacant from the function by 9pm, however, if not all children must be under parent/guardian supervision at all times. A fountain is positioned in the middle of The Secret Garden and all children must be supervised around this area at all times and we ask that the parents of any children present are advised of this.
6.4 All prices are quoted in Sterling and include VAT (£)
6.5 Wedding parties and guests using C L Catering at Drenagh Ltd must comply with all regulations concerning licensing, fire, health & safety.
6.6 Drenagh reserves the right to evict any person/s attending your wedding who behaves in any way considered to be offensive, detrimental, or contrary to normal expected standards of behaviour. Should any of your guests be unable to correct any aspect of poor behaviour or activities unacceptable to Drenagh. Drenagh reserves the right to terminate your stay. Should this occur, no monies will be refunded to you. The Managers decision is final.
6.7 We regret that C L Catering at Drenagh Ltd does not accept any responsibly for any loss or damage to vehicles or other property whatsoever.
6.8 We strongly recommend that you take out insurance to protect you against cancellation or abandonment. Insurance can also cover non-appearance of third party suppliers, property damage at or to the venue or its contents, third party bodily insurance and third party damage. C L Catering at Drenagh Ltd does not accept liability for these.
6.9 Only C L Catering at Drenagh Ltd has the authority to amend these Terms & Conditions and any amendments must be in writing and signed by the Senior Manager representing C L Catering at Drenagh Ltd.
7. Décor & Catering
7.1 C L Catering at Drenagh Ltd has contracted The Wedding Room NI (Victoria Dallas) as their sole décor supplier. Any décor/furniture arrangements for the Moon Garden, House, and Marquee must be arranged with The Wedding Room NI only.
7.2 Any other suppliers detailed on our ‘Preferred Supplier List’ (issued at initial enquiry stage) are purely to assist our brides and grooms.
7.3 Any outsiders provides appointed by the bride and groom (with the exception of 7.1 & 7.2) must be notified to C L Catering at Drenagh Ltd at the Wedding Planning meeting, which is generally arranged six months before your wedding date.
7.4 All personal items relating to your wedding must be removed on the day of, or at the latest, the morning after the wedding by 11am.
7.1 The privacy and confidentiality of both parties is of utmost importance to C L Catering at Drenagh Ltd. Both parties undertake and agree to:
7.1.1 Ensure that confidential information is kept secret and confidential and not to directly or indirectly disclose, publish, transfer, copy or permit to be disclosed the same to any third party for any reason without the prior written consent of the other party.